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Community Scheduling Request
Community Event Scheduling Request Form
Request must be 3 months in advance to the date being requested; no earlier.
Name or Title of Event
Day(s) and Date(s) of Event
Sponsoring Organization
Phone Number
Primary Contact Person
Mailing Address
Primary Contact Phone Number
Primary Contact Email Address
Specific Facilities and Equipment Requested
Event Start and End Time
Start and end time of actual event.
What time would you like access to set up?
What time will you be cleaned up and out of the facility?
Expected Attendance
Complete Description of Event
Purpose of Event and Why at BYU–Hawaii
Will food or drink be served?
Will food or drink be served?
Yes
No
Will BYUH Food Services be used?
Will BYUH Food Services be used?
Yes
No
Will event be used as a recruitment tool of any kind for potential employees?
Will event be used as a recruitment tool of any kind for potential employees?
Yes
No
Will spectators be charged an admission or asked for donation?
Will spectators be charged an admission or asked for donation?
Yes
No
Will tickets be issued?
Will tickets be issued?
Yes
No
Will event participants (not audience) be charged to participate?
Will event participants (not audience) be charged to participate?
Yes
No
Is there entertainment?
Yes
No
If Yes, Describe in Detail. If No, Type NONE in Description Below
Indemnification and Insurance - Minor Participants or Staff
I understand that if my request is approved, I must provide proof of indemnification and insurance, including the required coverage amounts and endorsements. Additionally, if my event involves minor participants or staff, I am required to submit criminal background check results and national sex offender registry check results for all adult staff. Read the information linked below:
Indemnification - Insurance - Criminal Background - National Sex Offender Registry Information and Details
Check the box if you agree to submit the required documents
I will submit documentation pertaining to the indemnification and insurance requirements and the criminal background check and national sex offender registry check linked above.
Acknowledgements
In order to confirm your request, please do the following:
1. Read the agreements linked below:
CES Dress and Grooming Principles and Expectations
2. Check the box if you agree to the terms and conditions of the agreement
I have read and agree to the terms and conditions of the BYU–Hawaii Honor Code and dress and grooming standards linked above.
Please Complete the Captcha
