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University Scheduling

University Events with Community Participants

Having an event where community members are allowed to participate?

If so, complete the 'BYU–Hawaii Waiver Request for Community Participants' form found below at least 30 days prior to the date of your event. Please provide as much detailed information and fill out form completely for a timely process. If there are any questions, you will be contacted.

If Minors Are Participating:

1. Your request will be submitted to Risk Management to determine if a waiver is required.

2. If a waiver is required: Submit all signed waivers to University Scheduling.

3. All adult students/staff assisting with event must complete the Protection of Minor training. Put the name of your event in the "Youth Affiliation" field.

  • send a list of all adult students/staff assisting with event to University Scheduling
BYU–Hawaii Waiver Request for Community Participants

Must be completed 30 days prior to date of event. Incomplete requests will not be processed

Approval Agreement
I understand that this event must support and further the mission and purpose of Brigham Young University–Hawaii, the Faculty, and/or department and that my Dean or Director as well as my direct upline Vice President must approve this event prior to scheduling. Academic buildings are intended to be scheduled only for academic purposes.