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University Scheduling

Academic Scheduling

The university has changed the way academic classes are scheduled. In order to maximize the use of classroom spaces, classrooms are scheduled based on specific need of room features, room types and class sizes.

Courses are assigned rooms in the following order:

  • Approved academic room designation forms
  • Instructors teaching back-to-back
  • All other courses

Please make sure that all courses have an instructor assigned; if you do not have an instructor yet, assign "Staff" instead. If this field is left blank, it will not sync to EMS.

Once you are notified that courses have been published in EMS:

  1. You have 2.5 weeks to review your courses, their locations, inform your faculty, and submit any changes. After this period, all events will be confirmed and any late class changes must accommodate the confirmed events. Courses affected by scheduling conflicts will be relocated to alternative spaces on the conflicting dates.
  2. Do not change a meeting day or time without first confirming with University Scheduling. This also applies when adding new classes or sections to a course.
  3. Do not add or change the instructor for a course without notifying University Scheduling.
  4. If the enrollment capacity of a class exceeds the assigned room's capacity, please contact University Scheduling to arrange for a larger space. FM will not deliver/set up more seating to accommodate the increase. The capacity of the space is set according to what furniture is in the space.