Laie YSA Ward Member Wedding Reception

Do not print invitations or make other wedding plans until confirmation is received from University Scheduling.

Submitting a request does not guarantee the reservation of your date or location, as only one wedding reception may take place per day per space. This also includes the setup day.

Requests submitted three months in advance of the date of the event are processed on a first-come, first-served basis.
Facilities are only available for current members of the Laie YSA 1st and 2nd stakes.

Bridal showers may take place on Saturdays only. If available, set up may begin Friday night at 8 pm.

Receptions may take place Tuesday - Saturdays only. If available, set up may begin the night before at 8 pm except for Tuesday receptions; no set up on Monday nights due to FHE.

Reading Days and BYU–Hawaii Commencement (Aloha Center Ballroom only).

• Do not use tape, nails, or pins on walls or doors.
• Candles or open flames are not allowed inside buildings.
• Straw, confetti, sand, Styrofoam peanuts, or similar items are prohibited.
• Colored drinks and soups are not allowed in carpeted areas.
• Cooking is not allowed in serving areas — only warming precooked food is permitted.
• Money dances are allowed only if money is placed in an envelope at the receiving table (not thrown or pinned on the person).

• Wash, dry, and put away all plates, serving utensils, and silverware in their proper location.
• Wipe down all tables and chairs.
• Clean all counters and sinks; remove all food residue.
• Remove all signs, including those placed on campus grounds and highways.
• Take down and remove all decorations.
• Remove all food from the kitchen, refrigerator, and serving area.
• Empty all garbage from rooms, hallways, restrooms, and the kitchen.
• Mop all tiled and wood floors, including the kitchen.
• Reset the room for class use the next day.
• Turn off all lights, projectors, and fans/air conditioning.

• Receptions are limited to four hours, not including setup, decorating, or clean-up time.
• Please factor in clean-up time and building hours when planning the event.
• Setup may begin at 8 p.m. the night before the event if the space is available.
• The ward member may return the next morning to finish decorations.
• Only one wedding reception per day is allowed per space, including the setup day.

• A $200 refundable deposit is required and must be paid to University Scheduling within one week of submission.
• If payment is not received on time, the facility will be released.
• Any damages to the facility or failure to follow facility rules will result in the loss of the deposit.
• The deposit will be returned by check in the mail to the address provided by the requester.
• Refunds are processed after the facility is cleared by Campus Property Services and may take 7 to 10 business days after clearance.

The primary location for Laie YSA 1st Stake wedding receptions is Stake Center Cultural Hall 1 with the YSA (North) Serving Area, which accommodates up to 100 attendees.

Please follow these venue-specific guidelines:

• Use of the room is limited to the tiled areas only.
• Receptions may not use the overflow or adjoining rooms.
• Only round tables and chairs are available for use.
• DO NOT move or use furniture from other rooms.
• A projector and screen are available in this space.
• The stake center closes nightly at 12:00 am — all activities and clean-up must be finished by then.
• Helium balloons are not permitted in this space.
• Dumpsters are located on the TVA side of the building.

See your bishop for:

• Access to the closet with round tables, chairs, and two banquet tables
• The member's custodial closet
• A microphone or projector

The primary location for Laie YSA 2nd Stake wedding receptions is Room 135 and the adjacent serving area in the Heber J. Grant Building, which can accommodate up to 100 attendees.

Please follow these guidelines when using HGB 135:

• Receptions must remain within HGB 135 and the serving area only.
• Use only the tables and chairs provided in the room’s storage closet.
• Do not overflow into hallways or other rooms.
• Additional set-up items are not available.
• A projector may be provided upon request; a screen is already available.
• Do not move the academic podium.
• The building closes nightly at 12:00 am — plan your event and clean-up accordingly.
• Dumpsters are located outside the south corner of the building near the serving area.
• Remove all rubbish and do not leave food in the refrigerator.
• Clean all counters and sinks.
• Vacuum the carpet in Room 135.
• Mop the kitchen floor.

The Aloha Center Ballroom may be considered only if:

• All other venue options have been exhausted, or
• The guest count exceeds 150.

When approved, the Ballroom may serve as an extension of your stake building. Use is limited to the Ballroom and the adjacent kitchen only.

Included at no charge:

• 4 garbage cans
• 6' banquet tables
• Chairs for up to 400 attendees, with extras for food line, sign-in, wedding party, etc.

Important Scheduling Notes:

• If your reception is on Tuesday, you may not set up the night before.
• Set-up items will be delivered Tuesday morning.
• Failure to follow rules will result in a loss of deposit.

Additional Rental Items (Submit 1 Month in Advance)

A $75 late fee will apply to any request submitted less than one month before your event.

• 4x8 stage right risers w/24-inch legs (9 total): $15 each
  
  • If risers are moved after FM setup, you are liable for injuries.
• Stairs (2 total): $29 each
• 5ft round tables: $13 each

Additional Rules for the Ballroom

• Chair racks and black curtains must remain in the building.
• A grand piano may be requested for a fee.
• A projector and motorized screen are available upon request at no charge (bring your own laptop).
• House sound access is free, but you must bring your own microphone.
• No helium balloons are allowed in this space.
• The building closes nightly at 12:00 am.
• Dumpsters are located just outside the kitchen.