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University Scheduling

Elementary and Secondary School Visits to BYU–Hawaii

Is your department having a campus tour for an elementary or secondary school? Are you putting on a concert or play for a elementary or secondary schools to attend on campus? Has an elementary or secondary school contacted you to do a job shadowing on campus?

If so, following these easy steps will help you have a successful event.

  1. Schedule the space.
  2. Download the appropriate form and have the school complete and return it at least 15 business days in advance of the event. Send a copy of the completed form to University Scheduling at universityscheduling@byuh.edu and keep a copy for your department.
    1. Hawaii Public (DOE) Schools
      1. Use the Hawaii DOE Authorized Educational Visit Agreement.
      2. DOE school will need to submit the Statement of Self-Insurance and Responsibility of the State of Hawaii letter from the State of Hawaii's Department of Accounting and General Services. Send a copy to University Scheduling at universityscheduling@byuh.edu and keep a copy for your department.
    2. All other elementary or secondary schools
      1. Use the Authorized Educational Visit Agreement - Non DOE Schools.
      2. School will need to submit a Certificate of Liability of Insurance along with endorsements as outlined in the agreement.
  3. All BYU–Hawaii faculty, staff, student workers, service missionaries, etc. involved in the event is required to complete the Protection of Minor training steps one and two.
    1. Provide a list of all involved to University Scheduling at least 10 days prior to the day of your event with the:
      1. First and last name.
      2. BYUH ID #.
    2. When completing the Protection of Minors Acknowledgement and Agreement form, please list the name and date of your event in the "Youth Affiliations(s)" field. Individuals who have not completed the training will be ineligible to participate in activities involving minors.

If you have any questions, please call us during normal business hours Mondays-Fridays 8 am-5 pm excluding devotionals on Tuesdays at 11 am and holidays.