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University Scheduling

Sponsorship of Non-BYUH Organizations

Sponsorship of Non-BYUH Organizations

All BYU–Hawaii wishing to bring non-BYU–Hawaii groups on campus for activities or meetings involving individuals outside the sponsoring organization must complete this sponsorship application process a minimum of 21 business days in advance.

  • Full sponsorship authorization is required before facility or equipment usage can be requested or scheduled.
  • Such events are subject to established scheduling priorities and fees.
  • Indemnification and Liability coverage may be required.

What to Do

  1. Print Sponsorship Application and carefully review the document and required items
  2. Compose a brief one-or two-page outline with complete details of request
  3. Obtain signatures
  4. Submit complete application to University Scheduling at universityscheduling@byuh.edu
  5. Complete the BYU–Hawaii Waiver Request for Community Participants form. Risk Management will determine if a waiver is required based on the details provided.

  6. If Minors Are Participating: The Protection of Minors Training must be completed by ALL BYU–Hawaii adult faculty/staff/students participating in the event.

    1. Submit a list of the adult staff to University Scheduling at universityscheduling@byuh.edu. Those who have not completed the training WILL NOT be able to participate.

The Sponsorship Review Committee will review the application to confirm compliance with university policies and procedures, followed by your upline VP for final approval.