Student Leadership & Service: Clubs Scheduling

This page is dedicated to helping club supervisors of Student Leadership & Service with the process of scheduling spaces for activities of the student clubs on campus. We encourage this to be used for training new employees or as a reminder for current staff.

Protection of Minors Policy and Procedures

• Must be completed every year.
• All staff, club presidencies where the event is for children.
• Read the Protection of Minors page.

Scheduling Website

Schedule from the time you want access to the room for YOUR set up and clean up needs. For example, if you want to do decorations in ACR 155/165 three hours before the start of the event, which is 7 pm, you're going to search for the room starting at 4 pm.

• Read the "About" for the template you're using for rules of template.
• Make sure to use the correct template. We will deny your request if the wrong template is used and remove the templates being abused.
  
  • Room - Set Up
  • Room Only
  • Same Day Room (not to be used for any club activities; department meetings only)
  • TVA Pavilion for Clubs
  • Large Facility Request
  • Pool Request
  • Banners at BYU–Hawaii

If booking dates have passed, call or email University Scheduling at (808) 675-3780 or universityscheduling@byuh.edu with the following information:

• Name of event
• Date of event
• Location
• Event start AND end time
• What time access is needed to the space
• Detailed description of event and what is happening
• How many people are expected
• Who the audience is
• Resources needed:
  
  • Tower Lights (at least a week in advance)
  • FM items (at least three days in advance)
    
    • Club events: FM will deliver items and the club must do their own set up.
    • Department events: a map is required the same time reservation is made.

Reading Day: Student activities on Reading Day is not allowed.

Banners on campus: Banners page.